The basic information required by most situations where an Invoice must be produced will be handled across several columns at the center of this page. If this transaction involves an international shipment, make sure to observe any recording requirements concerning the contents expected by the governing entity where the product(s) is being delivered. This is considered standard procedure whenever money is exchanged for a product, especially if that product is being shipped. ![]() ![]() Naturally, a report will need to be provided. ![]() Report how the Customer is expected to pay this amount in the adjacent box “Terms Of Payment.” The next row is composed of two check boxes “Prepaid” and “Collect.” If the Customer has satisfied the “Terms Of Sale” amount with a full payment, then mark “Prepaid.” If not, and the Customer must pay for this product, then mark the box labeled “Collect.” Any comments regarding the Payment or Delivery of the Product/Services being invoiced should be recorded in the box labeled “Marks.”Ĥ – The Product Transaction Must Be Described This is the amount of money that must be (or has been) paid by the Customer and may include the cost of the product/services, shipment charges, insurance, etc.). In the box titled “Terms Of Sale,” fill in the total amount of money that must be paid to satisfy this transaction. This will be handled in the fifth row of this column. It will be necessary to further define the transaction causing this Invoice. The Name and Address of the entity where this transaction will be considered complete once it is received must be supplied to the box labeled “Final Destination.” The Name of the Delivery Service that is charged with physically bringing the product to the “Final Destination” should be entered in the “Export Route/Carrier” box. This number is often issued by the transportation or freight forwarding company handling this freight. Locate the third row to record the Country where the products in this shipment were produced in the “Country Of Origin” box and the Bill Of Lading or Airbill Number associated with this shipment. Number” box and the Date this freight is being shipped in the “Date Of Export” box. On the first row, supply the Invoice Date and the (identifying) Invoice Number for this transaction in the boxes labeled “Date” and “Commercial Invoice No.” The second row in this column will require the Purchase Order Number given to the Customer in the “Customer P.O. This information will be supplied in the right-hand column at the top of the page. It will now be time to discuss the specifics of how the product(s) is being delivered or shipped. a Broker or the actual Seller).ģ – Provide Details To Define The Freight And Its Delivery In some cases, there may be an intermediate party that must be notified of the successful completion of this transaction (i.e. a storage facility or freight forwarder). Generally, this is the Buyer or the entity that has purchased the product(s) being shipped, however, in special cases this may be the Name and Address of the entity physically receiving this shipment (i.e. In the box labeled “Consignee,” present the Full Name and Address of the party who will receive and sign for this shipment. Provide the Full Name and Address of the party expecting payment for this freight in the box labeled “Shipper/Exporter.” Usually, this is the physical address of the seller of the product. This is the party that has supplied to the product(s) in the freight being shipped. To begin filling out this form locate the left-hand column at the top of the page where you must identify the Shipper/Exporter. Use the first blank space after the words “Page No.” to display what page of the Invoice is currently being addressed and the second blank space to record the total number of pages making up this Invoice. the products are being sent to different locations such as with a chain store). The top of half of this Invoice should present the same information, though some situations may call for varying information (i.e. The first order of business when satisfying this template’s requirements will be to indicate how many pages this invoice contains. ![]() You may open and print this form with a form-friendly browser or you may open and fill out this template with a PDF-compatible program.Ģ – Document The Information Of Each Party Involved With This Invoice The paperwork required to invoice a client can be downloaded using the “ Adobe PDF” button on this page. How to Write a Standard Commercial Invoiceġ – Obtain A Copy Of The Invoice Template
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